how to add multiple rows in excel and keep column totals

If we want to collapse further to 1 outline, we will click on the number 1.įigure 7 – Collapsing rows outline How to Uncollapse Rows.

When we want to collapse our outline to show only 2 outline levels, we will click on the number 2.

When we want to collapse or expand all groups at a particular level, we will click on the corresponding outline number at the top left corner of the worksheet.

Next, we will click on the table +/- Buttons command to toggle the buttons on or offįigure 4 – Display Expand/Collapse buttons How to Collapse or Expand the Entire Outline to a Specific Level.

To display the expand/collapse buttons, we will go to the Pivot table Tools tab and click on the Analyze tab.

We may not always find the minus or plus buttons turned on automatically.

Next, we will go to the Data Tab and select Hide detail in the Outline group.įigure 3 – How to collapse rows Display the Expand/Collapse buttons

If we do not have a Pivot table, we can also collapse rows in Excel by selecting any cell in the group.

When we have a group in a Pivot table we wish to collapse, we will click on the (-) minus button at the side of the group’s bar to collapse the row.

We will also learn how to expand or collapse rows and outlines in Pivot table fields.įigure 1 – How to collapse cells How to Collapse Rows within a Group In this tutorial, we will learn how to collapse multiple columns. How To Collapse Rows And Columns In Excel – ExcelchatĮxcel allows us to collapse or expand an entire row, column, outline or group of data.

How to add multiple rows in excel and keep column totals